Health & Safety Policy

Ultimate Cell UK Ltd – Health and Safety Policy

1. Policy Statement

Ultimate Cell UK Ltd is committed to providing and maintaining a safe and healthy working environment for all
employees, contractors, visitors, and stakeholders.
We recognise that excellence in health and safety management contributes directly to our operational
success, employee wellbeing, and environmental responsibility.
The Company will ensure, so far as is reasonably practicable:
• The prevention of injury and ill health at work.
• The provision and maintenance of safe plant, equipment, and systems of work.
• Safe handling, storage, and transportation of materials and substances.
• Adequate information, instruction, training, and supervision for all personnel.
• A proactive approach to identifying, assessing, and controlling risk.
Ultimate Cell UK Ltd will continuously strive for improvement through monitoring, consultation, and employee
engagement.

2. Legal Compliance

This policy is developed in accordance with the following UK legislation and regulations:
• Health and Safety at Work etc. Act 1974
• Management of Health and Safety at Work Regulations 1999
• Workplace (Health, Safety and Welfare) Regulations 1992
• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
• Control of Substances Hazardous to Health (COSHH) Regulations 2002
• Provision and Use of Work Equipment Regulations (PUWER) 1998
All employees and contractors must comply with this policy and the relevant statutory requirements.

3. Leadership Commitment

• The Board of Directors and Senior Management Team are fully committed to ensuring health and safety
remains a core business priority.
• Leadership will allocate appropriate resources and actively champion safety culture across all levels of
the organisation.
• Directors will review health and safety performance during management review meetings and approve
strategic improvement actions.

4. Organisation and Responsibilities

a. Managing Director
• Holds overall accountability for the health, safety, and welfare of all employees and stakeholders.
• Ensures adequate policies, resources, and leadership are in place.
b. Health & Safety Manager
• Develops, implements, and maintains the Health and Safety Management System (HSMS).
• Conducts risk assessments, audits, and investigations.
• Advises managers and employees on compliance requirements and corrective actions.
c. Departmental Managers and Supervisors
• Responsible for day-to-day health and safety management within their departments.
• Identify hazards, assess risks, and implement suitable control measures.
• Ensure all staff are properly trained, supervised, and equipped for their roles.

d. Employees
• Must take reasonable care for their own health and safety and that of others.
• Follow all health and safety procedures, use PPE correctly, and report any hazards or near misses
immediately.
• Participate in training and cooperate with the Company to maintain a safe workplace.
e. Health & Safety Committee
• Comprises representatives from across departments.
• Meets regularly to review incidents, discuss risks, and recommend improvements.
• Supports a culture of consultation and shared responsibility.
f. Contractors and Visitors
• Must comply with all health and safety requirements when on Company premises.
• Contractors are required to demonstrate competence and provide risk assessments and method
statements prior to work commencement.
• Visitors will be briefed on relevant safety information by their host manager.
g. Emergency Response Team
• Designated and trained personnel responsible for coordinating emergency evacuations, first aid, and
communications during incidents.

5. Health and Safety Training

• The HR Department, in collaboration with the Health & Safety Manager, ensures that all employees
receive appropriate induction and refresher training.
• Specialist training (e.g., first aid, manual handling, fire safety, working at height) will be provided where
required.
• Training records will be maintained and reviewed annually.

6. Risk Assessment and Control

• All work activities will be assessed to identify potential hazards.
• Control measures will follow the hierarchy of control: elimination, substitution, engineering controls,
administrative controls, and personal protective equipment (PPE).
• Risk assessments will be reviewed following incidents, operational changes, or annually as a
minimum.

7. Incident Reporting and Investigation

• All accidents, incidents, and near misses must be reported immediately to a line manager or the Health
& Safety Manager.
• Investigations will be conducted to determine root causes and implement corrective and preventive
actions.
• Significant incidents will be recorded and reported in line with RIDDOR requirements.

8. Consultation and Communication

• The Company encourages open communication on health and safety matters.
• Regular safety briefings, toolbox talks, and committee meetings will be held.
• Employees are encouraged to raise safety concerns without fear of reprisal.

9. Monitoring, Audit and Review

• The Health & Safety Manager will conduct regular audits to evaluate compliance and performance.
• Findings will be reported to senior management and incorporated into the continuous improvement
plan.
• This policy and all associated procedures will be reviewed annually or following legislative or
operational changes.

10. Continuous Improvement

Ultimate Cell UK Ltd is committed to continuously improving health and safety performance through:
• Setting measurable safety objectives and key performance indicators (KPIs).
• Learning from incidents and best practices.
• Encouraging employee involvement and feedback.
• Maintaining ISO 45001-aligned systems and external benchmarking where appropriate.

11. Policy Governance, Review and Approval

Policy No.: UC-HR-003
Policy Owner: Health & Safety Manager/Consultant
Version: 2.0
Approved by: Managing Director
Effective Date: January 2025
Next Review: January 2026